Frequently Asked Questions

Employee onboarding refers to all of the HR processes required to successfully integrate new hires into an organisation.

This starts the moment a successful applicant has been selected and typically covers:

  • Offer letters
  • Contract signing
  • Welcome packages
  • Policy & compliance
  • Pre-start administration
  • First day arrangements
  • Reference checks

When onboarding ends varies greatly between organisations but it’s generally considered to last until a new hire’s first day.

Pre-boarding is a term that’s sometimes used to refer specifically to any HR tasks that take place before a new starter’s first day. In most cases, it’s interchangeable with ‘onboarding’.

Webonboarding is a cloud-based, digital onboarding system that improves the way hiring teams are able to manage and monitor onboarding – creating a faster, simpler and more efficient process.

A ‘cloud-based’ system means that everything is handled online with no need for software to be downloaded or maintained. With this approach, all of the onboarding management and communications are handled via an online portal.

Typically, onboarding is still handled using traditional management methods – posted paperwork, emails and phone calls.

This requires HR and hiring teams to manually manage and process all of the information and communications that are required to bring new hires into an organisation.

It creates a slow and inefficient process which relies on documents having to be posted out by mail and employee information required to be manually input.

The main benefits of a cloud-based approach are a faster, more efficient and streamlined hiring process. It provides a paperless way of working with contracts able to be signed using secure digital signatures.

The advantages include:

  • Faster onboarding – paperless process
  • Flexible and scalable – bulk handling of hires
  • Simple, user-friendly system – no training required
  • Real-time data monitoring – integrated reporting tools
  • Improved compliance controls – effective data management
  • To experience the benefits first-hand, you can request a demo here

Webonboarding’s digital signing feature uses the DocuSign service; this allows for an electronic signature to be provided via a computer, mobile phone or tablet.

Yes, digital signatures are legally binding. They are now valid and in more than 188 countries, including the UK, Australia and the US.

The General Data Protection Regulation (GDPR) is a set of European Union laws which came into effect in May, 2018. They govern the way that organisations are able to collect, store and use any personal data.

Compliance with these regulations requires an open and transparent onboarding process with hiring teams able to effectively manage and control the data of any employees, contractors or volunteers.

You can find more information here.