Cloud-based onboarding solution for better and more efficient onboarding process

Webonboarding revolutionises a manual employee onboarding process by automating between recruitment, HR and the onboardee (new hire)

Employee Onboarding For HR, Recruitment and Hiring Teams

  • Automate the onboarding process between the ‘onboardee’, Hiring Manager, HR and Recruitment teams
  • Reduce the reliance on the manual onboarding employee processes
  • Automate high volume onboarding projects
  • Save up to 80% of your time with automated contracts and digital signing
  • At a glance see onboarding progress and outstanding actions
  • Proactively deliver information before first day
  • Provide your future employees with a great experience
  • Automatically assign tasks ready for new hires first day i.e. ordering of IT equipment and uniform etc.

For an onboardee

  • Faster onboarding process – don’t leave new hires waiting for the post or searching for emails
  • Safe and secure document exchange – Provides a platform for secure and compliant document exchange
  • On the go onboarding – Accept and digitally sign job offer and contracts of employment via mobile or desktop
  • Better communication – For example request alternative start dates if required
  • Engaging experience – Get to know the company you are joining and culture before you join

How Webonboarding can benefit your business

Our solution works with small to medium companies recruiting 20 new hires a year up to larger to enterprise companies recruiting 2000 or more new hires.
We guarantee that we can completely change your new hire onboarding journey for the better with our fast and effective onboarding process.

Automated Processes

Manages the manual process between Recruitment, HR, Hiring Managers and the onboardee.

Digital and Remote Onboarding

No need for paper-based or emailing of new hire documents, you can remotely onboard your new employees.

Engaging Onboarding Experience

First impressions count, provide an engaging experience for your new hires and ensure they feel like part of the team early on.

Time and Cost Saving

By automating new hire onboarding processes improve accuracy and save time spent chasing new starter information.

Webonboarding employee onboarding software features

Build bespoke processes and onboarding templates for commonly used roles.

Fast, simple and scalable way to automatically generate all of the employee onboarding documents and tasks required.

  • Custom solution – create job specific contract, letter and email templates
  • Eliminate errors – remove the risk of duplicated data or human error with automated processes
  • Scalable system – takes minutes to generate any number of onboarding docs

Flexible management and monitoring of new hire tasks.

Make sure new hire tasks are complete with powerful task management controls and automated notifications.

  • Flexible system – assign tasks to multiple owners or individuals
  • Task communications – job comments and interactions
  • Automated task notifications – stay on top of targets and deadlines
  • Real-time monitoring – instant updates on task status

Track onboardee progress

Real time view of your onboardee’s journey.

  • From point of offer to first day, keep track of your new hires progress.
  • Spot potential dropouts – track documents and engagement
  • Missing information – fill in any gaps and raise concerns about any missing details

Automatically generate tailored communications unique to the individual onboardee and process.

Use custom fields to create the right emails and documentation for each onboardee.

  • Flexible – utilise sophisticated merge fields, unique documents are created in seconds.
  • Accuracy – never miss off crucial information again.
  • Scalable – automated process that can handle any demands anywhere from 1 – 10,000 new hires.
  • Customised branding – use your own brand and look and feel on all documents.

Fast, accurate and automated processing and sharing of data.

Save time and reduce input errors with a simple and scalable way to handle all of your new hire information.

  • Fast process – map CSV fields for auto import/exports
  • Bulk hiring – manages any number of new hires
  • Integrated workflow – simple to share data with HR/ATS/payroll software
  • Minimise risks – eliminate data keying errors

E-sign onboarding documentation on the go.

Benefit from fast, simple and secure document handling with use of powerful digital signing feature.

  • Faster processing – instant access to signed documents such as contracts of employment
  • Improved security – removes risk of documents getting lost in the post or via email
  • User-friendly – fast and simple signing process for new hires
  • Legal compliance – with digital signing, contracts are tracked, traced and with onboardees on time

Reduce manual onboarding processes with admin management and bulk processing.

Take complete control of your employee onboarding with streamlined processes, easy management of bulk data and all the tools needed for fast and efficient admin.

  • Automated onboarding process – remove slow and error-prone manual tasks
  • Bulk data – scalable system handles any number of new hires
  • Authorisation control – securely manage who has access to onboarding data
  • Task tracking – real-time data on each stage of onboarding process
  • Onboardee tracking – real-time data on each stage of onboarding process

Digital new starter forms for smarter data collection.

Required forms for new starters can be created digitally and automate the way you collect new hires information.

  • Automated and digital forms – customise fields and collect task specific info online
  • Digitise HMRC, I9 and TFN forms
  • GDPR Compliance – Ensure you collect only the data that’s necessary and only share it with those who need to see it
  • Digital Forms – collect the required information with customised form fields

On the go onboarding- fully accessible by mobile for onboardees. From offer to acceptance in less than 5 minutes

  • Onboarding journey is fully accessible by mobile for onboardees
  • A new hire can complete and track their own onboarding process digitally
  • Fast onboarding – from offer to acceptance in less than 5 minutes
  • Reduced errors – hires complete their own personal information
  • Digital signing – digitally sign contracts of employment
  • Easy communication – new hires can accept and request new start dates

Tailor your new starters experience.

Communicate your organisation’s values with a customised welcome page.

  • Employer brand – Add company logos and images
  • Make it individual – personalise the welcome text for your new onboardee
  • Digital welcome – showcase welcome and explainer videos
  • Engagement – your new hires will benefit from an engaging new starter journey for improved experiences

Tailor your new starters experience.

  • Automate the process between the ‘onboardee’, Hiring Manager, HR and Recruitment teams
  • Save time with templates and mail merge for new starters
  • Reduce the reliance on the manual onboarding employee processes
  • Manage high volume onboarding projects
  • Become more efficient through automating the offer and contract process
  • Report on stages of the employee onboarding process and outstanding actions
  • Proactively deliver information to new starters before first day
  • Provide your future employees with a great experience
  • Assign tasks ready for new hires first day, i.e. ordering of IT equipment, uniform etc.


For an onboardee

  • Faster onboarding – no more waiting for documents to arrive in the post or delivery of many emails
  • Safe and secure document exchange – Provides a platform for secure and compliant document exchange

Report on the efficiency of your onboarding process.

Access a wealth of data on every aspect of your employee onboarding operations with integrated reporting tools.

  • Management visibility – accurate data on onboarding and onboardee performance
  • Fast access – takes minutes rather than hours to collate info
  • Hone performance – identify blockages and improve efficiency