How compliant are your organisation’s onboarding processes now that the EU’s new GDPR data privacy changes have been introduced?
An approach which complied with all of the previous data regulations may no longer be meeting the more stringent requirements of General Data Protection Regulation – but how do you know?
This is exactly what our GDPR compliance survey is designed to help your organisation to figure out.
By answering 12 multiple choice questions, looking at different aspects of your new hire process, we can provide a traffic light assessment* of your GDPR compliance strengths and weaknesses.
This will highlight the ‘green’ areas where you’re working in the right direction towards GDPR compliance , the ‘orange’ areas of potential concern and it flags any high-risk ‘red’ issues that need to be tackled immediately.
Some of the areas covered by the survey include:
- Use of privacy notices
- Type of communication methods
- Systems used to store data
- Data collection approaches
- Internal sharing of information
- Generic paperwork/documentation
After completing the survey, you will receive an email which highlights the strengths and weaknesses of each area. It’s a simple way to gain a better understanding of the practical requirements of GDPR.
Getting to grips with these revised data privacy laws is a challenge is that all hiring teams are having to face. The potential fines for GDPR compliance breaches are up to €20 million.
Although the legislation was only introduced in the summer of 2018, there have already been a number of successful prosecutions and enforcement actions taken out against businesses.
GDPR and employee onboarding
Onboarding is a particularly crucial area of GDPR compliance because it’s the point at which employee data is collected and stored. Any data management errors or inefficiencies during this phase can have major consequences.
Hiring processes that rely on manual tasks and paperwork are liable to create compliance issues with GDPR requiring an unprecedented amount of control over data.
The problem with traditional approaches to onboarding – relying on posted paperwork, phone calls and emails – is the way that information tends to become fragmented and scattered across an organisation.
When onboarding documents are photocopied and emails are forwarded to multiple addressees, it becomes increasingly difficult for a hiring team to maintain effective control of employee information.
Take the survey here
*Please note results are intended to be used as a guide only and they are webonboarding’s interpretation of the GDPR guidelines.